FileRun user's guide

Web

Simply open the address (URL) of the FileRun installation using a modern browser program. It works great from the desktop and also from a mobile device.

Mobile apps

Please see this page for downloading the apps: Mobile apps , or simply search for “FileRun” on your app store.

To connect, you will need to type in the address (URL) of the FileRun installation. It should look something like “https://demo.filerun.co”.

To authorize the app, the web-based FileRun application will open in your mobile's browser app, guiding you through the process.

WebDAV

Please see this page: WebDAV

Working with files

Downloading files and folders

To download files right-click them and select “Download” from the contextual menu.

If you select multiple files or a folder, the selected files will be included in one Zip archive.

To download multiple files and folders from different locations at the same time, add them to a collection. You can add more items to the collection by drag&drop, and download or share the entire collection.

Uploading files

To upload files simply use the New button and then select File upload to start selecting files from your computer.

When using modern browsers, just drag files or folders from your computer's file explorer to the browser, dropping them over the file list area. They will start transferring right away from your computer to the server.

Uploading screenshots

You can simply take a screenshot of your desktop or an app using the Print Screen keyboard button and then paste it to FileRun (using the usual keyboard combo, e.g. CTRL+V on Windows computers). The screenshot will be uploaded and you will receive a web link to it from FileRun.

Uploading folders

Using Google Chrome or Microsoft Edge you can upload folders by using the Folder upload option available under the New button, or by drag&drop.

You can upload folders also by zipping the folder on your computer, uploading the zip archive and unzip the archive on the server once it is uploaded. This will reproduce the entire folder structure on the server.

Renaming files

To rename a file follow these steps:

  1. Right-click the file and select Rename from the contextual menu.
  2. Type the new name for the file and click Ok.
  3. The files list will automatically reload to show the changes.

Deleting files

To delete one or multiple files follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Click the Delete option from the contextual menu.
  3. The deleted file(s) will disappear from the list.

Note: Deleted files can be restored from the Trash special folder.

Moving files

To move one or multiple files to another folder follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Drag the file(s) from the list to the target folder on the left tree menu.
  3. Alternatively: choose the Copy/Move option in the contextual menu.
  4. The files list will automatically reload to reflect the changes.

Copying files

To copy one or multiple files to another folder follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Choose the Copy/Move option in the contextual menu.
  3. Select the destination folder and click Copy or Copy to.
  4. The files list might automatically reload to reflect the changes.

Creating Zip archives

To Zip one or multiple files follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Right-click the file and select Add toZip archive.
  3. Type the new name for the new Zip file and click Ok.
  4. The files list will automatically reload to show the changes.

To Zip an entire folder the process is identical.

Extracting archives

To extract an archive follow these steps:

  1. Right-click the file and select Extract archive.
  2. Select the destination folder and click Extract or Extract here.
  3. The folder list might automatically reload to reflect the changes.

Searching files

To open the search panel simply click the search icon on top bar.

Files and folders can be search by name, type, metadata or any combination of them.

To search by file name, start typing in the Name field.

To search the files by a particular metadata value, click the Metadata toggle available at the top of the search panel, type a keyword and optionally select the metadata field you wish to limit the scope of the search to.

For more information details on search, please see this page.

Searching by text contents

Note that this feature might not be enabled in your FileRun server. To search files by keywords in their contents, toggle the Content switch available at the top of the search panel and type under the Content field. The content search cannot be combined with other searching criteria.

Working with folders

Creating new folders

To create a new folder follow these steps:

  1. From the top menu, click the New button and choose Folder.
  2. Alternatively you can also right-click inside the current folder listing, or right-click a folder inside the folders tree panel. (Tip: Click on an empty area inside the file list and press the N key on your keyboard.)
  3. Type a name for the new folder and press ENTER on the keyboard.

Moving folders

The same procedure as moving files.

Renaming folders

To rename a folder follow these steps:

  1. Right-click the folder and select the Rename option from the contextual menu.
  2. Type the new name for the folder and press ENTER on the keyboard

Whenever a file is overwritten, by copying or uploading a file with the same name, a copy of the previous version is automatically stored by FileRun.

Browsing previous file versions

You can browse a file's previous versions by right-clicking the file and selecting More optionsVersioningPrevious versions.

Restoring / deleting previous file versions

You can delete or restore a previous version by selecting it and clicking the appropriate option on the versioning panel's toolbar.

This feature is available only in the Enterprise FileRun version.

To lock or unlock a file follow these steps:

  1. Right-click the file
  2. Select the More optionsVersioning and choose the appropriate action.

Locked files can be modified only by the users who locked them.

FileRun provides a tool for attaching user's comments to files.
To read or add comments to a file follow these steps:

  1. Select the file
  2. Toggle the second tab available at the bottom of the file preview panel, on the right side of the interface.

To remove a comment from the list select it and click the “X” button that is displayed on the right-hand side of the comment you are holding the mouse cursor over.

FileRun allows you to attach information to files trough the Metadata system. Predefined text fields can be filled in with information by right-clicking a file and selecting the More optionsMetadata option.

To choose what metadata information to display in the files list, when the Detailed list display mode is selected, follow these steps:

  1. Move the mouse over any column header and click the three-dots icon that appears on its right side.
  2. Expand the Columns sub-menu and select the columns that you want to display.

To send files as e-mail attachments follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Right-click a file and choose the ShareE-mail option.
  3. Fill in the displayed form's fields and click Send

Instead of attaching the files, to avoid e-mail servers' limitations, FileRun can also automatically create and attach Web Links to the email. To do that select the “Create and attach WebLinks instead of sending the actual files” checkbox.

To disallow the web access to the files at a later time, you can remove the Web Links as described in the Web Links section bellow.

To share a file or a folder with other FileRun users follow these steps:

  1. Right-click the item you want to share and select the ShareWith users option from the contextual menu. A popup window will open.
  2. Click the Add Users button.
    1. Select the users or groups of users with which you want to share the folder by clicking to highlight their names.
    2. Click the Ok button.
  3. Set the permissions you wish to grant to the selected users
    1. “Download” - allows access to the existing files' contents.
    2. “Read comments” - allows the user to read comments that are already attached to the files.
    3. “Add comments” - allows the user to attach comments to the files.
    4. “Upload” - allows the user to upload or paste files or folders in the shared folder.
    5. “Make changes” - allows the user to edit existing files, rename, move or delete them.
    6. “Share links” - allows the user to share files as weblinks.
    7. The Options tab can be used to share the folder under an alias or to make the folder available to the other users without showing who shared the folder. These options can be different for every selected user or group of users.
  4. Click Save. The item is now shared.

The shared items are marked with a small user icon.

You can use web links to publish photos, videos, or any other file type on Internet websites, or to share with other people via e-mail or chat.
To create a web link for a file follow these steps:

  1. Right-click a file and select ShareWeb link
  2. A popup will open and a text field will be displayed, containing the URL (web address) that can be used to access the file.

Use the displayed form to change the link's settings or remove the web link by clicking the Remove link button.

To create a web link for a folder works exactly the same as for a file.