FileRun user's guide

Web

Simply open the address (URL) of the FileRun installation using a modern browser program.

Mobile apps

Please see this page for downloading the apps: Mobile apps , or simply search for “FileRun” on your app store.

To connect, you will need to type in the address (URL) of the FileRun installation. It should look something like “https://demo.filerun.com”.

To authorize the app, the web-based FileRun application will open in your mobile's browser app, guiding you through the process.

WebDAV

Please see this page: WebDAV

Working with files

Downloading files and folders

To download files right-click them and select “Download” from the contextual menu.

If you select multiple files or a folder, the selected files will be included in one Zip archive.

To download multiple files and folders from different locations at the same time, right-click one of the files or folders and select the “Add to cart” option, under “Download”. Once the download cart is open, you can add more items to it by drag&drop.

Uploading files

To upload files simply use the “NEW” button and then select “File upload” to start selecting files from your computer.

When using modern browsers, just drag files or folders from your computer's file explorer to the browser, dropping them over the file list area. They will start transferring right away from your computer to the server.

Uploading screenshots

You can simply take a screenshot of your desktop or an app using the “Print Screen” keyboard button and then paste it to FileRun (using the usual keyboard combo). The screenshot will be uploaded and you will receive a web link to it from FileRun.

Uploading folders

Using Google Chrome or Microsoft Edge you can upload folders by using the “Folder upload” option available under the “NEW” button, or by drag&drop.

You can upload folders also by zipping the folder on your computer, uploading the zip archive and unzip the archive on the server once it is uploaded. This will reproduce the entire folder structure on the server.

Renaming files

To rename a file follow these steps:

  1. Right-click the file and select “Rename” from the contextual menu.
  2. Type the new name for the file and click “Ok”.
  3. The files list will automatically reload to show the changes.

Deleting files

To delete one or multiple files follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Click the “Delete” option from the contextual menu.
  3. The deleted file(s) will disappear from the list.

Note: Deleted files can be restored from the “Trash” special folder.

Moving files

To move one or multiple files to another folder follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Drag the file(s) from the list to the target folder on the left tree menu.
  3. The files list will automatically reload to show the changes.

Copying files

To copy one or multiple files to another folder follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Click the “Copy” option from the contextual menu.
  3. Right-click the target folder from the left tree menu and select “Paste copied files”.
  4. The files list will automatically reload to show the changes.

Creating Zip archives

To Zip one or multiple files follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Right-click the file and select “More options” → “Add to zip”.
  3. Type the new name for the new Zip file and click “Ok”.
  4. The files list will automatically reload to show the changes.

To Zip an entire folder the process is identical.

Extracting archives

To extract an archive follow these steps:

  1. Right-click the file and select “More options” → “Extract archive”.
  2. Type the name of the folder that will be used to extract the files to.
  3. The folders list will automatically reload to show the changes.

Searching files

To search your files simply click inside the search filed and start typing. You can search by filename, file text contents (if file indexing is enabled) or by metadata. Use the search button (depicted with a magnifier icon) to choose the criteria you want to use for the search. If there are no other options available, the search button will trigger the display of the search results in the main list of files.

Searching by filename
  • Search by entire filename, example: “Some Document.xls”
  • Search by extension, example “.xls”
  • Search by partial filename, example “Document”
  • Search by partial filename and filter by extension: “Doc%.xls”
Searching by text contents

This feature is available only in the Enterprise FileRun version.

Note that this feature might not be enabled in your FileRun server. After typing your search keyword, click the search button (the magnifier icon) and select “Search content”. If you want to search more selectively, however, you can filter your search by specifying Boolean filters. Boolean filters let you combine search words using simple logic, as you can see in the following table.

FilterExampleUse this to
ANDbuilding AND projectFind files that contain both words “building” and “project” (even if those words are not right next to each other).
NOTbuilding NOT projectFind files that contain the word “building,” but not “project”.
ORbuilding OR projectFind files that contain either of the words “building” or “project”.
Quotes“building project”Find files that contain the exact phrase “building project”.
Wildcardte?tFind single and multiple character wildcard searches within single terms. To perform a single character wildcard search use the “?” symbol. To perform a multiple character wildcard search use the “*” symbol. For example, to search for “text” or “test” you can use the search: “te?t”.
Fuzzy SearchesroamTo do a fuzzy search use the tilde, “~”, symbol at the end of a Single word Term. For example to search for a term similar in spelling to “roam” use the fuzzy search: roam~ This search will find terms like foam and roams.
Proximity Searches“project china”~10Find words which are within a specific distance away. To do a proximity search use the tilde, “~”, symbol at the end of a Phrase. For example to search for a “project” and “china” within 10 words of each other in a document use the search: “project china”~10
Searching by metadata

To search the files by a particular metadata value, click the search button and select “Search metadata” while selecting the desired metadata field. If you have not typed anything in the search box, all files having any value set will be displayed. This can be useful for quickly displaying all the files that have comments, or labels, etc.

Using the search results list

Right-click an item and select “Locate” to open the item's folder location.

Working with folders

Creating new folders

To create a new folder follow these steps:

  1. Right-click the folder under which you want to create the new folder
  2. Click the “New sub-folder” option from the contextual menu.
  3. Type a name for the new folder and press ENTER on the keyboard

To create a new folder under the directory that you are currently browsing you can also use the “NEW” red button.

Moving folders

To move a folder to another folder follow these steps:

  1. Click and hold the folder you wish to move
  2. Drag the folder from its location to the desired folder.
  3. Click Ok in the confirmation prompt which will open

Renaming folders

To rename a folder follow these steps:

  1. Right-click the folder and select the “Rename” option from the contextual menu.
  2. Type the new name for the folder and press ENTER on the keyboard

Whenever a file is overwritten, by copying or uploading a file with the same name, a copy of the previous version is automatically stored by FileRun.

Browsing previous file versions

You can browse the previous versions by selecting a file and clicking the “Versioning” contextual menu option.

Restoring / deleting previous file versions

You can delete or restore a previous version by selecting it and clicking the appropriate contextual menu option.

This feature is available only in the Enterprise FileRun version.

To lock or unlock a file follow these steps:

  1. Select the file
  2. Select the “Versioning” option from the contextual menu and click the appropriate action.

Locked files can be modified only by the users who locked them.

FileRun provides a tool for attaching user's comments to files.
To read or add comments to a file follow these steps:

  1. Select the file
  2. Toggle the “Comments” tab available at the bottom of the file preview pane.

To remove a comment from the list select it and click the “X” button that is displayed on the right-hand side of the comment you are holding the mouse cursor over.

FileRun allows you to attach information to files trough the Metadata system. Predefined text fields can be filled in with information by selecting a file and clicking the “Metadata” contextual menu option.
To coose what metadata information to display in the files list, follow these steps:

  1. Move the mouse over any column header and click the arrow icon that appears on its right side.
  2. Expand the “Columns” sub-menu and select the columns that you want to display.

To send files as e-mail attachments follow these steps:

  1. Select one file, or multiple files by holding the CTRL key pressed.
  2. Click the “E-mail” option from the contextual menu.
  3. Fill in the displayed form's fields and click “Send”

Instead of attaching the files, to avoid e-mail servers' limitations, FileRun can also automatically create and attach Web Links to the email. To do that select the “Create and attach WebLinks instead of sending the actual files” checkbox.
To disallow the web access to the files at a later time, you can remove the Web Links as described in the “Web Links” section bellow.

This feature is available only in the Enterprise FileRun version.

To share a folder with other FileRun users follow these steps:

  1. Right-click the folder you want to share and select the “Share” → “With users” option from the contextual menu. A popup window will open.
  2. Click the “Add Users” button.
    1. Select the users or groups of users with which you want to share the folder by clicking their checkboxes.
    2. Click the “Ok” button.
  3. Set the permissions you wish to grant to the selected users
    1. “Upload” - allows the user to upload or paste files or folders in the shared folder.
    2. “Download/Copy/Preview” - allows access to the existing files' contents.
    3. “Add comments” - allows the user to attach comments to the files.
    4. “Read comments” - allows the user to read comments that are already attached to the files.
    5. “Share” - allows the user to share files as weblinks.
    6. “Move/Rename/Delete” - allows the user to perform various organizational actions on the files available in the shared folder.
    7. The “Options” tab can be used to share the folder under an alias or to make the folder available to the other users without showing who shared the folder. These options can be different for every selected user or group of users.
  4. Click “Save”. The folder is now shared.

The shared folders are marked with a small user icon in the folder tree menu.

You can use web links to publish photos, videos, or any other file type on Internet websites, or to share with other people via e-mail or chat.
To create a web link for a file follow these steps:

  1. Right-click a file and select “Share” → “Web link”
  2. A popup will open and a text field will be displayed, containing the URL (web address) that can be used to access the file.

Use the displayed form to change the link's settings or remove the web link by clicking the “Remove link” button.

To create a web link for a folder works exactly the same as for a file.