FileRun user's guide

Simply open the address (URL) of the FileRun installation using a modern browser program. It works great from the desktop and also from a mobile device.

Please see this page for the recommended mobile apps and how to use them: Mobile apps

To authorize the app, the web-based FileRun application will open in your mobile's browser app, guiding you through the process.

Please see this page: WebDAV

To download files right-click them and select “Download” from the contextual menu.

If you select multiple files or a folder, the selected files will be included in one Zip archive.

To download multiple files and folders from different locations at the same time, add them to a collection. You can add more items to the collection by drag&drop, and download or share the entire collection.

To upload files simply use the New button and then select File upload to start selecting files from your computer.

When using modern browsers, just drag files or folders from your computer's file explorer to the browser, dropping them over the file list area. They will start transferring right away from your computer to the server.

You can simply take a screenshot of your desktop or an app using the Print Screen keyboard button and then paste it to FileRun (using the usual keyboard combo, e.g. CTRL+V on Windows computers). The screenshot will be uploaded and you will receive a web link to it from FileRun.

You can upload folders by using the Folder upload option available under the New button, or by drag&drop.

You can upload folders also by zipping the folder on your computer, uploading the zip archive and unzip the archive on the server once it is uploaded. This will reproduce the entire folder structure on the server.

To rename a file follow these steps:

1. Right-click the file and select Rename from the contextual menu.
2. Type the new name for the file and click Ok.
3. The files list will automatically reload to show the changes.

To delete one or multiple files follow these steps:

1. Select one file, or multiple files by holding the CTRL/Command key pressed.
2. Click the Move to Trash option from the contextual menu.
3. The deleted file(s) will disappear from the list.

Note: Deleted files can be restored from the Trash special folder.

To move one or multiple files to another folder follow these steps:

1. Select one file, or multiple files by holding the CTRL/Command key pressed.
2. Drag the file(s) from the list to the target folder on the left tree menu.
3. Alternatively: From the contextual menu choose Organize → Move/Copy.
4. Select the destination folder and click Move or Move here.
5. The files list will automatically reload to reflect the changes.

To copy one or multiple files to another folder follow these steps:

1. Select one file, or multiple files by holding the CTRL/Command key pressed.
2. From the contextual menu choose Organize → Move/Copy.
3. Select the destination folder and click Copy or Copy here.
4. The files list might automatically reload to reflect the changes.

To Zip one or multiple files follow these steps:

1. Select one file, or multiple files by holding the CTRL/Command key pressed.
2. Right-click the file and select Organize → Add to → Zip archive.
3. Type the new name for the new Zip file and click Ok.
4. The files list will automatically reload to show the changes.

To Zip an entire folder the process is identical.

To extract an archive follow these steps:

1. Right-click the file and select Organize → Extract archive.
2. Select the destination folder and click Extract or Extract here.
3. The folder list might automatically reload to reflect the changes.

To open the search panel simply click the search icon on the top bar.

Files and folders can be searched by name, type, metadata or any combination of them. Read more details about this here.

To search by file name, start typing in the Name field.

To search the files by a particular metadata value, click the Metadata toggle available at the top of the search panel, type a keyword and optionally select the metadata field you wish to limit the scope of the search to.

For more information details on search, please see this page.

Note that this feature might not be enabled in your FileRun server. To search files by keywords in their contents, toggle the Content switch available at the bottom of the search panel and type under the Content field. The content search cannot be combined with other searching criteria.

To create a new folder follow these steps:

1. From the top menu, click the New button and choose Folder.
2. Alternatively, you can also right-click inside the current folder listing, or right-click a folder inside the folders tree panel. (Tip: Click on an empty area inside the file list and press the N key on your keyboard.)
3. Type a name for the new folder and press ENTER on the keyboard.

The same procedure as moving files.

To rename a folder follow these steps:

1. Right-click the folder and select the Rename option from the contextual menu.
2. Type the new name for the folder and press ENTER on the keyboard

Whenever a file is overwritten, by copying or uploading a file with the same name, a copy of the previous version is automatically stored by FileRun.

You can browse a file's previous versions by right-clicking the file and selecting Information → Previous versions.

You can delete or restore a previous version by selecting it and clicking the appropriate option on the versioning panel's toolbar.

To lock or unlock a file follow these steps:

1. Right-click the file.
2. Select the Information option and choose the appropriate action from the menu.

Locked files can be modified only by the users who locked them.

FileRun provides a tool for attaching user's comments to files.
To read or add comments to a file follow these steps:

1. Select the file.
2. Toggle the third tab available at the top of the file preview panel, on the right side of the interface.

To remove a comment from the list select it and click the “X” button that is displayed on the right-hand side of the comment you are holding the mouse cursor over.

To print a PDF copy of the comments on a file, right-click anywhere within the comment panel of that file. This action will directly open the print window for you to proceed with printing.

FileRun allows you to attach information to files through the Metadata system. Predefined text fields can be filled in with information by right-clicking a file and selecting the Information → Metadata option.

To choose what metadata information to display in the files list, when the List Layout display mode is selected, follow these steps:

1. Click on the Options button from the top toolbar and select the Choose details option.
2. Select the details you wish to display.

To send files as e-mail attachments follow these steps:

1. Select one file, or multiple files by holding the CTRL/Command key pressed.
2. Right-click a file and choose the Share → E-mail option.
3. Fill in the displayed form's fields and click Send

Instead of attaching the files, to avoid e-mail servers' limitations, FileRun can also automatically create and attach Web Links to the email. To do that select the “Send WebLinks instead of attaching the files” checkbox.

To disallow the web access to the files at a later time, you can remove the Web Links as described in the Web Links section below.

To share a file or a folder with other FileRun users follow these steps:

1. Right-click the item you want to share and select the Share → With users option from the contextual menu. A popup window will open.
2. Click the Add Users button.
   1. Select the users or groups of users with which you want to share the folder by clicking to highlight their names.
   2. Click the Ok button.
3. Set the permissions you wish to grant to the selected users
   1. “Download” - allows access to the existing files' contents.
   2. “Read comments” - allows the user to read comments that are already attached to the files.
   3. “Add comments” - allows the user to attach comments to the files.
   4. “Upload” - allows the user to upload or paste files or folders in the shared folder.
   5. “Make changes” - allows the user to edit existing files, rename, move or delete them.
   6. “Share links” - allows the user to share files as weblinks.
   7. The Options tab can be used to share the folder under an alias or to make the folder available to the other users without showing who shared the folder. These options can be different for every selected user or group of users.
4. Click Save. The item is now shared.

The shared items are marked with a small user icon.

You can use web links to publish photos, videos, or any other file type on Internet websites, or to share with other people via e-mail or chat.
To create a web link for a file follow these steps:

1. Right-click a file and select Share → Web link
2. A popup will open and a text field will be displayed, containing the URL (web address) that can be used to access the file.

Use the displayed form to change the link's settings or remove the web link by clicking the Remove link button.

To create a web link for a folder works exactly the same as for a file.