You are reading the documentation of FileRun 2026.4.0, which is not released yet. It is subject to change, so do not use it for planning. Go to the documentation of FileRun 2026.3.0

Shared drives🔗

A shared drive is a folder that belongs to the organization, not to a user account. People work in it as members, and each member has a role that sets what the member can do. This page explains the main ideas. The other pages of this section describe the work of the members, of the managers and of the administrators.

The shared drives are available since FileRun 2026.4.0.

Shared drives and shared folders🔗

A folder that you share from your My drive stays yours:

• The files count against your storage quota.
• What the other people delete goes to your trash.
• You decide who has access, one share at a time.
• When your account is deleted, the shares of the folder end.

A shared drive belongs to nobody:

• The files count against the quota of the drive.
• What the members delete goes to the trash of the drive.
• Access is given to the whole drive, through its list of members.
• When a member leaves, or when the account of a member is deleted, the drive and its files stay.
• A member who shares a file of the drive with another person shares it in the name of the drive. The share stays when that member leaves the drive.

The words used in this section🔗

• Member: a user or a group that was added to the drive. When a group is a member, every user of the group is a member.
• Role: what a member can do in the drive. The role applies to the whole drive. There are no separate permissions for the folders inside a drive.
• Manager: the highest role. A member with this role can also change the settings of the drive, manage its members and open its trash. Only the members of a shared drive can have this role.
• Admin of the drive: the administrator who is responsible for the drive. The admin changes the settings and the members of the drive in the control panel. The admin can also set the quota, disable the drive, choose another admin, change or remove a Manager, and delete the drive. The admin does not have to be a member. An admin who is not a member cannot open the files or the trash of the drive. A drive can also have no admin.
• Settings of the drive: the name, the description and three permissions that apply to all the members: Read-only, sharing with other users, and sharing with links.

Where to find the shared drives🔗

In the file manager, the drives are under Shared drives, in the panel on the left. This entry is shown to the members of at least one drive, and to the users who are allowed to create drives. Each member sees only the drives that it is a member of. Each drive is listed by its name.

Over WebDAV, in the desktop sync app and in the mobile apps, the drives are in the folder @Drives. See Working in a shared drive.

Who creates shared drives🔗

There are two ways to create a shared drive:

• An administrator creates it in the control panel, under Files → Shared drives. By default, that administrator becomes the admin of the drive. See Administering shared drives.
• A user who has the permission User can create shared drives creates it in the file manager. The user becomes the first member of the drive, with the role Manager. Such a drive has no admin. See Managing a shared drive.

Getting started🔗

After the installation of FileRun 2026.4.0, or after the update to it, the shared drives are not set up yet. Only the superuser can create a drive at that moment. These are the steps to start using them:

1. Sign in as the superuser, and open the control panel.
2. Go to Files → Settings → General. In the Shared drives section, fill in Folder of the shared drives. Choose a folder that is outside every home folder. FileRun creates the folder of each new drive inside it.
3. Optionally, let other people create drives:
   • Give the permission User can manage shared drives. to the regular administrators who will manage drives. Independent administrators can always manage drives.
   • Give the permission User can create shared drives to the users or the roles that may create drives from the file manager.
4. Go to Files → Shared drives, and click Add new. Type a name, and click Add shared drive.
5. Open the new drive with a double-click, and add its members in the Members tab.

The members now find the drive under Shared drives in the file manager.

In this section🔗

• Working in a shared drive: what each role allows, and how files are uploaded, deleted, shared and found in a drive.
• Managing a shared drive: the work of the members who have the role Manager. It covers the creation of a drive from the file manager, the settings, the members and the trash of the drive.
• Administering shared drives: the Shared drives section of the control panel, the permissions of the administrators, the quota, and the deletion of a drive.
• Special cases and limits: what happens when people, groups or folders change, and what the shared drives do not do.
• API: Managing shared drives: the API endpoints that create and manage the drives and their members.